Premier Event Planning, Catering and Rentals in the DMV

A Government Event Partner That Understands Protocol

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Federal and state agencies need more than a caterer or a decorator. They need one accountable partner who understands security requirements, protocol, procurement and timing, and who can deliver every piece of the event under a single contract. Since 2009, Extravagant Affairs has planned, catered and staffed events for federal and state government agencies, military organizations and public officials across Washington, DC, Maryland and Northern Virginia.

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As a veteran-owned small business, we bring a military standard of discipline and accountability to every event. Our team is vetted for secure facilities and high-security events, and we work with complete discretion.

 

Events We Manage for Government Clients:

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• Conferences, summits and training sessions

• Award ceremonies and recognition events

• Galas, receptions and formal dinners

• Military balls and formal galas

• Retirement, promotion and change-of-command ceremonies

• Swearing-in ceremonies and official receptions

• Leadership meetings and executive briefings

• Working breakfasts and lunches for briefings and meetings

• Community outreach and public engagement events

•  Holiday parties for agency teams, from small office gatherings to large celebrations

• Registration, hospitality and catering support for expos and trade shows

• Full-Scope Event Support Under One Contract

• Event planning and management: timelines, run-of-show, vendor coordination and on-site direction​

• Venue sourcing, contracting and site inspections

• Attendee registration, badging and check-in

• Audio-visual production, plus hybrid and virtual event support

• Section 508 and ADA accessibility planning

• VIP, protocol and seating management for senior officials and dignitaries

• Catering: custom menus led by Executive Chef Charles Blackmon, from drop-off breakfasts to plated dinners, with vegan, kosher and allergy-aware options

• Staffing: event captains, servers, TIPS-certified bartenders, setup crews and registration staff

• Décor, rentals and design: linens, tableware, staging, florals and room transformations

• Logistics: permits, guest transportation, airport pickups at Dulles (IAD) and Reagan National (DCA), and hotel room blocks for out-of-town attendees

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One contract means one point of contact, one invoice and one team accountable for the result.

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Why Agencies and Contractors Choose Extravagant Affairs:

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- Veteran-owned small business that understands mission, chain of command and precision
- SWaM-certified in Virginia and registered in SAM.gov and eVA
- Security-cleared team experienced in sensitive and high-profile environments
- Full-service delivery of planning, catering, décor, rentals and event staffing under one roof, which simplifies procurement and keeps vendor management in one place
- Deep DMV roots, with long-standing relationships across the region's venues and vendors, including an annual federal gala in Washington, DC

 

Company Data for Contracting Officers:

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• Legal name: Extravagant Affairs Inc.

• Veteran-owned small business

• Virginia SWaM-certified, certification #684455

• Registered in SAM.gov and eVA (Virginia's eProcurement system)

• UEI: JUB3K7TCZGG3

• CAGE code: 945L1

• NAICS codes: 722320 (Caterers), 561920 (Convention and Trade Show Organizers), 812990 (All Other Personal Services)

• Headquarters: 11921 Freedom Drive, Suite 550, Reston, VA 20190

• In business since 2009

• Certificates of insurance available on request; tax-exempt orders honored with a valid exemption certificate on file

• Compliance and Budget Accountability

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Government events are judged on stewardship as much as on the experience. We plan within Federal Travel Regulation per diem rates and your agency's conference spending policies, and we provide itemized estimates, documented vendor sourcing and clear cancellation terms before you commit. Every event closes with a full cost reconciliation and an after-action report your team can file.

Support for Cleared and Sensitive Events

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Our security-cleared team is experienced in restricted environments, from closed-door briefings to high-profile receptions. We follow your facility's access, escort and confidentiality requirements, and provide team member information ahead of time when it's required, so sensitive events run quietly and correctly.

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Event Bridge: On-Call Event Support for Your Team:

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When your internal event team is stretched by a high-stakes event, a staffing gap or rapid growth, Event Bridge gives you a pre-arranged partnership with Extravagant Affairs. Your agency or firm can call on our experienced team when you need us, with terms agreed in advance, so there's no scrambling when it matters most.

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Teaming and Subcontracting Partners:

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We partner with prime contractors and mission-driven firms on federal proposals that call for event management, catering or hospitality support. If your solicitation needs an experienced, veteran-owned small business partner, let's talk. We're positioned for small business set-asides and teaming arrangements, and our capability statement, registration details and past performance references are provided directly to agencies and prime contractors during vetting.

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​How We Work With Agencies:​

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1. Requirements briefing
We start with your requirements: date, location, guest count, security considerations, accessibility needs, dietary needs and budget. If you have a statement of work or a request for quote, we work directly from it.

2. Itemized proposal
You receive a written proposal with every cost itemized, including food, staffing, rentals and logistics, so it can move through your approval process without surprises.

3. Planning and coordination
Our team builds the timeline and run-of-show, coordinates with your facility and security office, and confirms every vendor, delivery window and staffing assignment in writing.

4. Flawless execution
On event day, our team arrives early, sets up, runs the event and breaks down on schedule, so your leadership and guests can focus on the mission of the event.

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Frequently Asked Questions:

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Question: Can you work inside secure federal facilities?

Answer: Yes. Our team is vetted for secure facilities and high-security events. We follow your facility's access procedures and provide team member information ahead of time when it's required.

Question: Do you provide a capability statement?

Answer: Yes. Use the request form on this page, and we'll send our capability statement and registration information directly to you.

Question: Can you handle both catering and full event management?

Answer: Yes. You can hire us for catering only, for staffing only, or for complete event management. Most agencies choose one contract for everything to reduce coordination and paperwork.

Question: What areas do you serve?

Answer: Washington, DC, Maryland and Northern Virginia, including Reston, Fairfax, Arlington, Alexandria, McLean, Tysons, Bethesda, Silver Spring and Prince George's County, for federal, state and local agencies and the contractors who support them. Events outside the region are available on request.

Question: How far ahead should we book?

Answer: As early as possible, especially for spring conference season and the November-December holiday season. For catering orders, last-minute requests need at least 72 hours' notice.​

 

Planning a Government or Agency Event?​​

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Tell us about your event, timeline and requirements, and we'll schedule a 30-minute consultation with our federal events team.

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